Privacy Policy
Effective Date: July 1, 2025
1. Our Commitment
We are committed to protecting your privacy and complying with the Personal Information Protection and Electronic Documents Act (PIPEDA) and international best practices.
This policy outlines what we collect, why we collect it, how it’s used, and your rights.
2. Information We Collect
Personal Information (collected at registration):
Student name
Age or grade level
Country and time zone
Parent/guardian contact info (if under 16)
Email address (student and/or parent)
Emergency contact (optional)
Learning & Activity Data:
Course progress
Assignments and projects
Certificates and feedback
Attendance and session activity
Technical Data:
IP address
Device/browser type
Cookies (with consent)
Communications:
Emails, chats, survey responses
Customer support requests
Media (only with consent):
Session recordings
Screenshots or submitted projects for promotion/testimonials
3. How We Use Your Data
We collect personal data to:
Provide and manage your learning experience
Monitor academic progress and issue certificates
Communicate with students and guardians
Improve our programs and services
Maintain safety and platform integrity
(With consent) showcase student achievements
We do not sell or rent personal data to any third party.
4. Consent
Students under 16 must have parental or guardian consent to register.
By registering, you consent to the collection and processing of your data as outlined.
You may withdraw consent at any time by contacting us.
5. Data Storage & Security
All data is securely stored using trusted cloud infrastructure (e.g., AWS, Google Cloud) hosted in Canada or other PIPEDA-compliant jurisdictions.
We protect data using:
Encrypted storage
Secure login authentication
Role-based access for staff and instructors
Regular backups and monitoring
Recordings and personal data are stored only for as long as needed and are deleted or anonymized after use or upon request.
6. International Users
By registering, international users agree to have their data processed under Canadian privacy laws, which may differ from those in their country of residence.
7. Your Rights
You have the right to:
Access or correct your personal data
Request deletion of your data
Withdraw consent at any time
File a complaint if you believe your data is misused
Contact: privacy@stemaistudio.ai
8. Cookies
We use cookies to:
Track session activity
Improve website performance
Analyze traffic (Google Analytics or similar)
You can disable cookies via your browser settings.
9. Third-Party Tools
We use platforms like Zoom, Google Workspace, GitHub, and payment processors. These services are required to deliver the program and are selected based on their compliance with privacy laws. We limit their access to only necessary information.
10. Updates to This Policy
We may update this Privacy Policy or Terms of Use from time to time. Any changes will be posted with a revised date.
